An airport pickup needs more than “the driver will wait.” Confirm the flight, local arrival date, terminal, meeting point and a fallback when you cannot connect. Overnight flights, baggage delays and terminal changes make those details essential.
Send one confirmation sheet covering:
Airline and operating flight number, local arrival date and the final inbound sector.
Passenger numbers, large and small bags, and any requested child seat or assistance.
Domestic or international arrivals, terminal and a precise public meeting point.
Driver or dispatcher phone number, usable messaging channel and a fixed fallback desk.
When waiting time starts, how much is included and how delays or diversions are handled.
The hotel's full Chinese name, address and telephone, including the correct branch.
Avoid passport numbers on greeting signs. Ask the provider to confirm requested equipment rather than assuming it is included.
For Guangzhou, Baiyun Airport's official arrival search lets you check by flight. Use current airline and airport information instead of an old terminal on an early booking. Other airports require their own arrival information.
After landing, complete entry procedures and baggage collection before going to the agreed public meeting point. If the driver is missing, stay at the designated service desk and call dispatch with your exit number. Repeatedly changing levels while offline makes finding each other harder. Verify the name, destination and booking before following anyone, and count the bags before leaving.
Keep the first day centred on the hotel, food and a short optional outing. An early flight arrival does not guarantee early room access. For late arrival, confirm check-in and food availability. Avoid a non-refundable attraction timed soon after your estimated landing.
Checked 2026-10-22. The official accommodation guide supports valid-document registration and payment checks. This checklist does not promise included pickup, waiting time or early check-in from My East Trip.
Editorial archive date: 2026-02-08. This guide was compiled later; use the source-check dates stated in the text.
